How do you collect RSVPs without the stress?
Send the invitation with a clear reply-by date, let guests answer in one place and collect everything in one list. Send one reminder a week before the deadline and only contact the few who are still missing.
1. Set a reply-by date
Pick a date 4–6 weeks before the party, or earlier if the caterer needs numbers. State it clearly in the invitation.
2. Collect answers in one place
Answers by text, email and social media get messy fast. Use one link or form, and enter answers you get any other way into the same list.
3. Ask what you need to know
- Are you coming? Yes or no
- How many are in your party?
- Allergies and dietary needs
- Children and any special needs
4. Remind once, then reach out personally
One friendly reminder a week before the date is usually enough. After that it is faster to contact the few who are missing personally.
5. Keep the list up to date
Update the numbers for the caterer and the seating plan as answers arrive. Myo is in an early pilot and is being built to keep the guest list and RSVPs in one place.
Frequently asked questions
- When should I send the RSVP invitation?
- For weddings 3–6 months ahead, for private parties 4–8 weeks ahead.
- What do I do about guests who don't reply?
- Send a reminder and contact them personally. Decide in advance which day you count them as a no.
- Should I ask about allergies in the RSVP?
- Yes, it is easiest to ask when the guest replies, so the caterer gets the details in time.