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What does a toastmaster do and what should they prepare?
A toastmaster runs the evening: introduces the speeches, keeps time and keeps the program flowing. Prepare by getting the timeline, collecting who will speak, talking to the venue and having a plan B for time and tech.
The weeks before
- Get the timeline and know the fixed times
- Ask the couple who will give speeches and how long they can be
- Collect anecdotes and facts to use when introducing speakers
- Talk to the venue about microphone, sound and where you stand
- Decide how to get the guests' attention, such as a glass or a bell
The day before
- Print the timeline or save it on your phone
- Check contact details for the photographer, venue and DJ
- Rehearse your opening and your transitions
During the evening
- Introduce yourself and welcome everyone
- Keep to the schedule and signal speakers when time is up
- Check with the kitchen before each program item
- Finish with a clear hand-over to dancing or coffee
Frequently asked questions
- How many speeches should there be?
- Plan for at most five speeches of 3–5 minutes each during dinner. More speeches tend to stretch the evening.
- What does the toastmaster do if the program runs late?
- Check with the kitchen, shorten or move an item and tell the couple discreetly. A plan B for which items can be dropped helps.
- Can Myo help the toastmaster?
- Myo is in an early pilot and is being built to give the toastmaster one shared view of schedule and program during the evening. Features may change during the pilot.